Services

Tax Bill Administration & Check Writing

KEA.Pa offers a payment automation solution that utilizes our proprietary software, enabling us to process property tax payments with utmost efficiency. With over $2 billion in payments processed last year alone and more than 14,500 checks represented on behalf of our clients, you can trust us to handle your tax bill check writing needs.

Our Process

Check Writing
Process

Our meticulous review process guarantees precision and eliminates errors.

Review

With our KEA.Pa process, our expert team diligently reviews all accounts and tax bill statements. We leave no stone unturned in ensuring that every detail is accurate. By being diligent in examining each document, we eliminate any potential errors or discrepancies. Our commitment to precision sets the foundation for a seamless process.

Batching and Tax Statement Summary

Streamlining the payment process is our priority. Through efficient batching, we group tax statements based on clients and collectors. This organized approach allows us to optimize the payment process and reduce any unnecessary complexities. As a result, we create a comprehensive Tax Statement Summary. This summary provides a clear overview of each payment, enabling easy reference and management.

Requests, Processing, and Verification

Our team prepares monthly or semi-monthly payment requests, giving you control over your finances. If needed, we include a .cvs file for seamless importing, ensuring a hassle-free experience.

 

Our team performs a tax bill verification process using KA3, our proprietary software. By comparing the checks against the actual tax liability and tax bill statement within our integrated software solution, we ensure precise alignment and accurate payment processing for our clients.

Check Processing and Delivery: Timely, Certified, and Penalty-Free

When it comes to check processing and delivery, we take full responsibility to ensure a seamless and reliable experience for our clients. As your trusted partner, we handle the certified mailing of all checks, working directly with the United States Postal Service (USPS). Our meticulous approach involves verifying that all checks are received by the USPS and processed in a timely manner, guaranteeing their delivery to the collectors.

 

With KEA.pa, our automation and streamlined processes are designed to minimize any potential delays or errors. By leveraging our expertise and efficient systems, we ensure that the checks we mail on behalf of our clients are processed promptly. This dedication to timely delivery eliminates the risk of penalties and interest associated with late payments. With our comprehensive check processing and delivery services, you can have peace of mind, knowing that your payments will be handled accurately, securely, and without any financial consequences.

Statements and Reconciliation

Keeping you informed and facilitating efficient record-keeping is paramount to us. To that end, we provide monthly check registers and bank statements. These documents offer transparent insights into your financial transactions, empowering you with comprehensive information.

 

As part of our commitment to excellence, KE Andrews prepares and reviews monthly bank reconciliations. This meticulous reconciliation process ensures the accuracy and integrity of your financial records. With our expertise, you can rest assured that your financial statements are precise and dependable.

 

With KEA.Pa, we strive to provide a seamless and secure tax bill check writing process. Through rigorous review, efficient batching, client-focused requests, accurate processing, thorough verification, transparent statements, and meticulous reconciliation, we ensure that your tax bill payments are handled with the utmost care and professionalism.

Services

Secure Client Bank Account: Protecting Your Funds with Confidence

To enhance security and ensure client confidentiality, we maintain a separate bank account specifically for our clients under our KEA.Pa process. Our commitment to safeguarding your funds is further strengthened by a range of security features. These measures include dual authorization login, and utilizing tokens to prevent unauthorized access. Additionally, we implement a Positive Pay file system for all checks, minimizing the risk of fraudulent activity. We also have ACH Positive Pay in place, protecting against any intruders attempting to misuse account information online. Rest assured, access to the bank account is restricted to a select group of authorized employees, ensuring the highest level of confidentiality and protection for your financial transactions.

Learn More About Our Property Tax Services

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